Executive Elections to Begin April 5 to April 8

Hello Members of CUPE 3907,

My name is Adrian Aziz. I am the Chief Returning Officer (CRO) for CUPE 3907
Executive Elections 2018. The Nomination Period for Executive positions for 2018 –
2019 are now closed.

Three positions were acclaimed this year because these positions were not contested. I am
pleased to announce Janelle Baptiste-Brady as the President of the Executive Committee.
Emil Marmol will serve as Chief Stewart. The Treasurer will be Chrystal Smith.

This year the two contested positions are for Vice President and Recording Secretary.
Jacqueline Getfield and Emma Ghosn are both running for the position of Vice-President.
Mama Nii Owoo and Yetunde Banjo are both running for Recording Secretary.

The Voting period is from Thursday April 5th at 12:01 am until Sunday April 8th at
11:59 pm. If you attempt to vote before April 5 th at 12:01 am you will get an error
message. You will not be allowed to vote after April 8 th at 11:59 pm. Simply Voting and I
will be sending you instructions about how to vote via email closer to the start of the
elections.

Below are the statements of each candidate:

 

Vice President

You may select one of the following candidates for Vice President:

Emma Ghosn 
It is critical to elect a leader with integrity and vision during these challenging times but
not impossible. Hello, my name is Emma Ghosn and I am a second year PhD student in
Educational Leadership and Policy. I am running for Vice-President of CUPE to improve
union members’ experience at OISE and make a difference. I have always been interested
in union work and grassroots activities because I believe change can happen when we
work collectively. As a candidate for the President position, I promise if elected to be
dedicated to making CUPE3907 a strong union that truly represent its members. I value
communication and transparency, which are essential in establishing and retaining union
members’ trust. In addition, being a GA myself, I know that the salary is not sufficient in
Toronto where the rent is very expensive. I would advocate for more funding if elected
and would work on increasing the opportunities for more GA positions.

I believe I have the capabilities to lead and improve CUPE. I have been doing GA
research on teacher unions for a year. Thus, I am quite familiar with union work and am
able to bring innovative ideas to our union. Moreover, I have worked nine years as a
senior accountant at a reputable university and engaged in union activities as a staff. I
have held leadership positions in student clubs during my undergraduate years as a
president and treasurer. I was also a board member in the World Youth Alliance (NGO).

Jacqueline Getfield 
Jacqueline Getfield has served as a board member of several non-profit organizations. If
elected to the position of Vice-President of CUPE 3907, Jacqueline will bring over 25
years of professional experience in universities, business, industry and non-profit
organizations in Canada and abroad to the 2018-2019 executive team of CUPE 3907.
Over the years, Jacqueline has held position titles including Executive Director, Director
of Communication, Public Relations Manager, and as such, she will ably represent the
Local at union meetings and at the University of Toronto. She demonstrates the skills,
maturity and political acuity to develop strategic relations with groups and entities at the
University of Toronto and with external organizations.

Currently, Jacqueline is a PhD student in the Department of Social Justice Education at
the University of Toronto. Her research focuses on the impact of educational and health
policies on the engagement practices of Black mothers of children challenged by
disabilities.

She holds a bachelor’s degree in Radio and Television Arts from Ryerson University, an
MSc in Government from the University of the West Indies and a certificate in Dispute
Resolution from York University.

Recently, the City of Vaughan recognized and celebrated Jacqueline’s voluntary
contribution as Chair of the Family Engagement Council of the Children Treatment
Network, a pediatric rehabilitation centre in Simcoe County and York Region. She has
served as a member of the York Region District School Board’s Parent, Family and
Community Advisory Council and is a member of the Ontario Association of Black
School Educators (ONABSE).

 

Recording Secretary

You may select one of the following candidates for Recording Secretary:

Yetunde Banjo
Hello there! My name is Yetunde Banjo, I am running for the office of Recording
Secretary for CUPE 3907 local. I am a second year PhD student in the department of
Social Justice Education. If elected, I will make it a priority to advocate for more
summer GA positions for students and create more awareness about the benefits available
through CUPE 3907. I will greatly appreciate your vote to serve in this position.

Mama Nii Owoo
My name is Mama Adobea Nii Owoo. As Recording Secretary of CUPE 3907, I aspire to
serve you by keeping all channels of information open and easily accessible to all
members.  Additionally, I will work at disseminating opportunities available for
professional development within and without our union to member networks. I pledge to
work in tandem with executives of CUPE 3907 to move the unit forward during
bargaining. I will work to enhance communication throughout membership and the
executive body and encourage member participation by improving upon previous union
literacy initiatives. I come into this position with a background in student affairs and
service from 4 different tertiary institutions across five countries. I have served as a
trustee of the union’s yearly financial audits, and I am familiar with the local’s
constitution, bylaws and collective agreements. I am the outgoing graduate governor for
the Humanities and Social Sciences division of the University of Toronto Governing
Council and outgoing president of the OISE Graduate Students’ Association. I have also
served and advised in my capacity as a student representative on several university
boards and committees. I have learned during my time in student governance the
importance of actively listening to the student body while critically anticipating students’
needs in order to effectively bargain for our interests. I am a second year doctoral student
in the department of Curriculum Teaching and Learning. I hope to achieve this with your
support. Thank you for your vote and your consideration.
Sincerely,
Mama Nii Owoo

The link for the elections is: https://cupe3907.simplyvoting.com
If you have any questions please feel free to contact me at: cro@cupe3907.ca

Regards:
Adrian Aziz

Nomination Period Extended

The Nomination period for the upcoming 2018-2019 Executive has been extended until March 26th at 11:59pm. We are in urgent need for a member to be nominated for the Recording Secretary position.

Interested nominees will need to email the CRO (Chief Returning Officer) – Mr. Adrian Aziz at: cro@cupe3907.ca. Nominees should include their name as it appears on their student card and the position they are applying for. They must include their telephone number, email address and student number in their email.

The following positions are also available:

Executive Committee:

Each member of the executive will serve from May 1, 2018 to April 30, 2019. Executive members earn an honorarium of $500 each month for their labour. They are required to attend executive meetings twice a month (except for July and August), and general members meetings once a month (except for May to August).

President duties include:

i. be responsible for the smooth and efficient operation of the Local;

ii. ensure that all Executive Officers perform their assigned duties;

iii. preside at all membership and Executive Committee meetings and preserve order;

iv. decide all points of order and procedure, subject to appeal by the membership; v. interpret these bylaws as required and as supported by a majority of the Executive Committee, subject to appeal to the membership;

vi. sign all authorizations, cheques, expense forms or requests for payment, Collective Agreements, and other official documents of the Local;

vii. be responsible, in conjunction with the Treasurer, for accounting all funds of the Local and shall ensure that the Local’s funds are used only as authorized or directed by the Constitution, Bylaws, or vote of the membership;

viii. in conjunction with the Recording Secretary, ensure that proper notice is provided to the membership for all meetings and referenda, including strike votes and ratification votes;

ix. have the same right to vote as other members; In the case of a tie vote, the President may cast another vote or the President may refrain from casting an additional vote, in which case the motion is defeated. This does not apply for elections or by-elections;

x. fill committee vacancies where elections are not provided for;

xi. introduce new members and conduct them through the initiation procedures of the CUPE Constitution;

xii. report regularly to the Executive Committee and the membership on their actions.

Vice President duties include:

i. be responsible for developing and maintaining contacts and liaisons with organizations within the University community and with such outside organizations as the Executive Committee deems necessary or valuable;

ii. represent the Local at meetings of the Union at the provincial and national levels, of other locals, and in relation to other groups as necessary;

iii. be charged with keeping informed of legislative and regulatory developments at the provincial and national levels, as well as within the University and the larger University community;

iv. represent the Local, or ensure the Local’s representation at all relevant Councils of the Union;

v. be the Local’s liaison with the Union; vi. report regularly to the Executive Committee and the membership on their actions;

vii. be responsible, in conjunction with Recording Secretary for the production and distribution of a Local newsletter and the maintenance of the website of the Local;

viii. preside over membership and Executive Committee meetings in the absence of the President.

Recording Secretary duties include:

i. oversee the overall maintenance of the Local’s records;

ii. keep a full, accurate, and impartial account of the proceedings of all Regular, Special, And Annual membership meetings and Executive meetings. These records must also include a copy of the full financial report (Executive Committee meetings) and the written financial report presented by the Treasurer. The record will also include Trustee reports;

iii. have all records ready on reasonable notice for the Trustees or auditors;

iv. keep an accurate record of the membership of the Local, including departmental rankings, monthly membership lists to account for changes in the membership according to Article 4 of these bylaws, and all other records which the Executive Committee or membership deem necessary. All such records shall be kept in the Local office;

v. preside over membership and Executive Committee meetings in the absence of both the President and Vice-President;

vi. record all amendments and/or additions in the bylaws, and make certain that these are sent to the National President for approval prior to implementing;

vii. prepare and distribute all notices to members;

viii. ensure the production and transportation of adequate supplies of relevant supporting documentation for membership meetings;

ix. prepare all unfinished business for presentation at the next consecutive membership meeting;

x. keep a record of all correspondence received and sent out;

xi. answer correspondence and fulfill other administrative duties as directed by the Executive Committee.

Treasurer duties include:

i. Develop a draft budget to present to the membership and enforce the budget as approved by the membership.

ii. Receive all revenue, initiation fees, dues, and assessments, keeping a record of each member’s payments, and deposit promptly all money with a bank or credit union.

iii. Sign all cheques and ensure that the Local Union’s funds are used only as authorized or directed by the CUPE Constitution, Local Union bylaws, or vote of the membership.

iv. Ensure that per capita tax is paid by direct remittance, or where per capita is not paid by direct remittance, prepare all CUPE National per capita tax forms and remit payment, including $1.00 of each initiation fee on all members admitted, no later than the last day of the following month.

v. Be responsible for maintaining, organizing, safeguarding and keeping on file all supporting documents, authorizations, invoices and/or expense claims for every disbursement made, receipts for all money sent to CUPE National, as well as records and supporting documents for all income received by the Local Union.

vi. Record all financial transactions in a manner acceptable to the Executive and in accordance with good accounting practices.

vii. Make a full financial report to meetings of the Local Union’s Executive.

viii. Make a written financial report to each regular membership meeting, detailing all income and expenditures for the period.

ix. Be bonded through the master bond held by CUPE National. Any Treasurer who cannot qualify for the bond shall be disqualified from office.

x. Pay no money unless supported by a cheque requisition or expense form or request for payment duly signed by the President and one other member of the Executive as determined by the Executive. No request shall be required for payment of per capita fees to any organization to which the Local Union is affiliated.

xi. Make all books available for inspection by the Trustees and/or auditors on reasonable notice. Ensure that the books are audited at least once each calendar year and within a reasonable time, respond in writing to any recommendations and concerns raised by the Trustees.

xii. Provide the Trustees with any information the Trustees require to complete the audit, including forms provided by CUPE National.

xiii. Where required, not later than February 28 th each year, furnish each member, on the forms supplied by CUPE National, with a statement showing the net amount of tax-deductible dues paid by him during the preceding calendar year.

xiv. Notify all members who are one month in arrears and report to the Executive Committee all members two or more months in arrears in the payment of union dues.

xv. Chair the Financial Assistance Fund committee to review applications received under the provisions of the Collective Agreement with the Employer.

Chief Steward duties include:

i. ensure the proper administration of the collective agreement;

ii. coordinate the elections of Stewards in each department during the fall of each academic session;

iii. coordinate Steward orientation, training, and activities and have copies of the Steward’s Handbook available;

iv. ensure that a monthly meeting of Stewards occurs; v. ensure that each department is duly represented by a Steward, and shall encourage the organization of the Local within each department;

vi. facilitate communication among departments with the Executive Committee through the departmental Stewards;

vii. handle all grievances according to the Grievance Procedure as outlined in the Collective Agreement;

viii. cause adequate records of all grievances conducted by the Local to be maintained in the Local office;

ix. coordinate the observers of the Local for the GAA ranking process for the various departments;

x. coordinate the Local’s membership fall orientation and work-related workshops.

Nominations for 2018-2019 Executive and Bargaining Committee

The Nomination period for the upcoming 2018-2019 Executive will be open from February 28 until March 19th at 11:59pm [UPDATE: nominations have been extended to March 26, at 11:59pm]. Interested nominees will need to email the CRO (Chief Returning Officer) – Mr. Adrian Aziz at: cro@cupe3907.ca. Nominees should include their name as it appears on their student card and the position they are applying for. They must include their telephone number, email address and student number in their email. The following positions are available:

Executive Committee:

Each member of the executive will serve from May 1, 2018 to April 30, 2019. Executive members earn an honorarium of $500 each month for their labour. They are required to attend executive meetings twice a month (except for July and August), and general members meetings once a month (except for May to August).

President duties include:

i. be responsible for the smooth and efficient operation of the Local;

ii. ensure that all Executive Officers perform their assigned duties;

iii. preside at all membership and Executive Committee meetings and preserve order;

iv. decide all points of order and procedure, subject to appeal by the membership; v. interpret these bylaws as required and as supported by a majority of the Executive Committee, subject to appeal to the membership;

vi. sign all authorizations, cheques, expense forms or requests for payment, Collective Agreements, and other official documents of the Local;

vii. be responsible, in conjunction with the Treasurer, for accounting all funds of the Local and shall ensure that the Local’s funds are used only as authorized or directed by the Constitution, Bylaws, or vote of the membership;

viii. in conjunction with the Recording Secretary, ensure that proper notice is provided to the membership for all meetings and referenda, including strike votes and ratification votes;

ix. have the same right to vote as other members; In the case of a tie vote, the President may cast another vote or the President may refrain from casting an additional vote, in which case the motion is defeated. This does not apply for elections or by-elections;

x. fill committee vacancies where elections are not provided for;

xi. introduce new members and conduct them through the initiation procedures of the CUPE Constitution;

xii. report regularly to the Executive Committee and the membership on their actions.

Vice President duties include:

i. be responsible for developing and maintaining contacts and liaisons with organizations within the University community and with such outside organizations as the Executive Committee deems necessary or valuable;

ii. represent the Local at meetings of the Union at the provincial and national levels, of other locals, and in relation to other groups as necessary;

iii. be charged with keeping informed of legislative and regulatory developments at the provincial and national levels, as well as within the University and the larger University community;

iv. represent the Local, or ensure the Local’s representation at all relevant Councils of the Union;

v. be the Local’s liaison with the Union; vi. report regularly to the Executive Committee and the membership on their actions;

vii. be responsible, in conjunction with Recording Secretary for the production and distribution of a Local newsletter and the maintenance of the website of the Local;

viii. preside over membership and Executive Committee meetings in the absence of the President.

Recording Secretary duties include:

i. oversee the overall maintenance of the Local’s records;

ii. keep a full, accurate, and impartial account of the proceedings of all Regular, Special, And Annual membership meetings and Executive meetings. These records must also include a copy of the full financial report (Executive Committee meetings) and the written financial report presented by the Treasurer. The record will also include Trustee reports;

iii. have all records ready on reasonable notice for the Trustees or auditors;

iv. keep an accurate record of the membership of the Local, including departmental rankings, monthly membership lists to account for changes in the membership according to Article 4 of these bylaws, and all other records which the Executive Committee or membership deem necessary. All such records shall be kept in the Local office;

v. preside over membership and Executive Committee meetings in the absence of both the President and Vice-President;

vi. record all amendments and/or additions in the bylaws, and make certain that these are sent to the National President for approval prior to implementing;

vii. prepare and distribute all notices to members;

viii. ensure the production and transportation of adequate supplies of relevant supporting documentation for membership meetings;

ix. prepare all unfinished business for presentation at the next consecutive membership meeting;

x. keep a record of all correspondence received and sent out;

xi. answer correspondence and fulfill other administrative duties as directed by the Executive Committee.

Treasurer duties include:

i. Develop a draft budget to present to the membership and enforce the budget as approved by the membership.

ii. Receive all revenue, initiation fees, dues, and assessments, keeping a record of each member’s payments, and deposit promptly all money with a bank or credit union.

iii. Sign all cheques and ensure that the Local Union’s funds are used only as authorized or directed by the CUPE Constitution, Local Union bylaws, or vote of the membership.

iv. Ensure that per capita tax is paid by direct remittance, or where per capita is not paid by direct remittance, prepare all CUPE National per capita tax forms and remit payment, including $1.00 of each initiation fee on all members admitted, no later than the last day of the following month.

v. Be responsible for maintaining, organizing, safeguarding and keeping on file all supporting documents, authorizations, invoices and/or expense claims for every disbursement made, receipts for all money sent to CUPE National, as well as records and supporting documents for all income received by the Local Union.

vi. Record all financial transactions in a manner acceptable to the Executive and in accordance with good accounting practices.

vii. Make a full financial report to meetings of the Local Union’s Executive.

viii. Make a written financial report to each regular membership meeting, detailing all income and expenditures for the period.

ix. Be bonded through the master bond held by CUPE National. Any Treasurer who cannot qualify for the bond shall be disqualified from office.

x. Pay no money unless supported by a cheque requisition or expense form or request for payment duly signed by the President and one other member of the Executive as determined by the Executive. No request shall be required for payment of per capita fees to any organization to which the Local Union is affiliated.

xi. Make all books available for inspection by the Trustees and/or auditors on reasonable notice. Ensure that the books are audited at least once each calendar year and within a reasonable time, respond in writing to any recommendations and concerns raised by the Trustees.

xii. Provide the Trustees with any information the Trustees require to complete the audit, including forms provided by CUPE National.

xiii. Where required, not later than February 28 th each year, furnish each member, on the forms supplied by CUPE National, with a statement showing the net amount of tax-deductible dues paid by him during the preceding calendar year.

xiv. Notify all members who are one month in arrears and report to the Executive Committee all members two or more months in arrears in the payment of union dues.

xv. Chair the Financial Assistance Fund committee to review applications received under the provisions of the Collective Agreement with the Employer.

Chief Steward duties include:

i. ensure the proper administration of the collective agreement;

ii. coordinate the elections of Stewards in each department during the fall of each academic session;

iii. coordinate Steward orientation, training, and activities and have copies of the Steward’s Handbook available;

iv. ensure that a monthly meeting of Stewards occurs; v. ensure that each department is duly represented by a Steward, and shall encourage the organization of the Local within each department;

vi. facilitate communication among departments with the Executive Committee through the departmental Stewards;

vii. handle all grievances according to the Grievance Procedure as outlined in the Collective Agreement;

viii. cause adequate records of all grievances conducted by the Local to be maintained in the Local office;

ix. coordinate the observers of the Local for the GAA ranking process for the various departments;

x. coordinate the Local’s membership fall orientation and work-related workshops.

——————–

Bargaining Committee:

We are looking for up to 5 members to join the Bargaining Committee. The Bargaining committee prepares a survey of proposals for the collective agreement for members to give, and will take part in negotiating a new collective agreement for Graduate Assistants at OISE. There will be training opportunities for those who have never participated in the process before. Members will be compensated $25/hour for their time and will have child/dependent care associated with their time spent on the committee reimbursed with receipts.

The dates for bargaining have not been set, but will likely take place in the late summer to early fall of 2018. However if you’re interested but unsure of the dates please put your name forward anyway. Not all members of the bargaining committee need to be available for every meeting and getting involved with this committee is a great opportunity to advocate for better wages and working conditions for you and your fellow GAs.

You do not need to run for a position on the bargaining committee at this time. To get involved please email cupe3907@gmail.com.

Financial Assistance Fund (Summer 2017)

For those members who were employed during the Summer 2017 term the Summer Financial Assistance Fund application is now available. CUPE 3907 administers three funds that are available to Graduate Assistants and RD&G Assistants (for child care expenses, rebate for UHIP fees, and in cases of hardship). This fund is also available to full year (fall/winter) appointments, but the distribution for this group will take place at the end of the academic year.
We have attached the application forms for these three funds as well as detailed information and guideline descriptions for each of these funds. (Info, Eligibility, and Guidelines document here – PDF)
1. The Hardship Fund (application form – .doc)
2. The Childcare Fund (application form – .doc)
3. The UHIP Rebate Fund (application form – .doc)
The deadline for the applications is FRIDAY, November 3, 2017 at 23:59 hours. Regretfully no late applications will be assessed. While you may personally deliver or mail your application, you may wish to opt to email your submission for your own records (please email cupe3907@gmail.com). You must provide receipts for ALL your claims. Please provide us with a current mailing address where we can mail your cheques.
For any questions about your application or the fund please contact our Treasurer, Yecid Ortega at treasurer@cupe3907.ca.

Looking for Committee Members and Stewards!

Get involved with your union!

Departmental Stewards

We’re seeking members to serve as department stewards. Stewards serve as representatives of the union at the departmental level. Members having questions, grievances, or other issues concerning their employment can consult their Steward or the Chief Steward, who will advise them on matters relating to the Collective Agreement.
We encourage members to become stewards for their departments. The position provides a valuable service to our members and training is provided free of cost. For more info or if you have any questions please get in touch with the Chief Steward, Emil Marmol at chiefsteward@cupe3907.ca.

Committee Members Needed for the following Committees:

COMMUNICATIONS AND OUTREACH COMMITTEE

  1. Ensure that Local By-Law requirements of adequate notice are met;
  2. Inform members of events and activities.
  3. Communicate advocacy positions taken by the membership of the Local to the larger  community through all relevant means;
  4. Produce a regular newsletter;
  5. Oversee the maintenance of the website and provide content to webmaster for posting;
  6. Peruse the media and respond to issues of relevance to the Local;
  7. Assist the Recording Secretary with assembling and producing all press releases newsletters, posters and other communication initiatives.

EDUCATION COMMITTEE

The duties of the Education Committee shall include but not be limited to the following:

  1. Determine the educational needs of the membership, stewards and executive officers and
    facilitate or direct them to the requisite training, workshop, conference or educational to
    address the learning need(s).
  2. Assist the Chair, Education and Human Rights with the publicizing of CUPE School and
    other educationals.
  3. Prepare registration forms, plan or coordinate travel plans and execute other related tasks
    to ensure that members get to educationals.
  4. Liaise with the Locals’ other committees on matters concerning human rights.
  5. To take on educational issues as directed by the Executive Committee.

BYLAW COMMITTEE

This committee will:

  1. Review the bylaws annually and make recommendations to the Executive
    Board on proposed amendments.
  2. Review any proposed amendments received from the Executive Board or
    membership of the Local Union to ensure that the amendments will conform to the
    remainder of the bylaws and the CUPE National Constitution
  3. Ensure that the Local Union’s bylaws are written in clear language, ensuring that clear language does not change the intent or meaning of the bylaws.

EQUITY AND HUMAN RIGHTS COMMITTEE

This committee is being revived, be a part of it to shape how your union works on social justice and equity.

2017 Executive Elections – Roles and Responsibilities

Dear Members,

Please consider putting your name forward to run for the CUPE Local 3907 elections.

These are the positions and their related roles and responsibilities:

President:

  • be responsible for the smooth and efficient operation of the Local;
  • ensure that all Executive Officers perform their assigned duties;
  • preside at all membership and Executive Committee meetings and preserve order;
  • decide all points of order and procedure, subject to appeal by the membership;
  • interpret these bylaws as required and as supported by a majority of the Executive Committee, subject to appeal to the membership;
  •  sign all authorizations, cheques, expense forms or requests for payment, Collective Agreements, and other official documents of the Local;
  •  be responsible, in conjunction with the Treasurer, for accounting all funds of the Local and shall ensure that the Local’s funds are used only as authorized or directed by the Constitution, Bylaws, or vote of the membership;
  • in conjunction with the Recording Secretary, ensure that proper notice is provided to the membership for all meetings and referenda, including strike votes and ratification votes;
  • have the same right to vote as other members; In the case of a tie vote, the President may cast another vote or the President may refrain from casting an additional vote, in which case the motion is defeated. This does not apply for elections or by-elections;
  • fill committee vacancies where elections are not provided for;
  • introduce new members and conduct them through the initiation procedures of the CUPE Constitution;
  • report regularly to the Executive Committee and the membership on their actions;

Vice President:

  • be responsible for developing and maintaining contacts and liaisons with organizations within the University community and with such outside organizations as the Executive Committee deems necessary or valuable;
  • represent the Local at meetings of the Union at the provincial and national levels, of other locals, and in relation to other groups as necessary;
  • be charged with keeping informed of legislative and regulatory developments at the
    provincial and national levels, as well as within the University and the larger University community;
  • represent the Local, or ensure the Local’s representation at all relevant Councils of the Union;
  • be the Local’s liaison with the Union;
  • report regularly to the Executive Committee and the membership on their actions;
  • be responsible, in conjunction with Recording Secretary for the production and distribution of a Local newsletter and the maintenance of the website of the Local;
  • preside over membership and Executive Committee meetings in the absence of the President and;
  • carry out other duties as assigned by the membership or the Executive Committee, these
    bylaws or the National Constitution.

Recording Secretary

  • oversee the overall maintenance of the Local’s records;
  • keep a full, accurate, and impartial account of the proceedings of all Regular, Special, And Annual membership meetings and Executive meetings. These records must also include a copy of the full financial report (Executive Committee meetings) and the written financial report presented by the Treasurer. The record will also include Trustee reports;
  • have all records ready on reasonable notice for the Trustees or auditors;
  • keep an accurate record of the membership of the Local, including departmental rankings, monthly membership lists to account for changes in the membership according to Article 4 of these bylaws, and all other records which the Executive Committee or membership deem necessary. All such records shall be kept in the Local office;
  • preside over membership and Executive Committee meetings in the absence of both the President and Vice-President;
  • record all amendments and/or additions in the bylaws, and make certain that these are sent to the National President for approval prior to implementing;
  • prepare and distribute all notices to members;
  • ensure the production and transportation of adequate supplies of relevant supporting documentation for membership meetings;
  • prepare all unfinished business for presentation at the next consecutive membership meeting;
  •  keep a record of all correspondence received and sent out;
  • answer correspondence and fulfill other administrative duties as directed by the
    Executive Committee.

Treasurer:

  • Develop a draft budget to present to the membership and enforce the budget as approved by the membership.
  • Receive all revenue, initiation fees, dues, and assessments, keeping a record of each member’s payments, and deposit promptly all money with a bank or credit union;
  • Sign all cheques and ensure that the Local Union’s funds are used only as authorized or directed by the CUPE Constitution, Local Union bylaws, or vote of the membership.
  • Ensure that per capita tax is paid by direct remittance, or where per capita is not paid by direct remittance, prepare all CUPE National per capita tax forms and remit payment, including $1.00 of each initiation fee on all members admitted, no later than the last day of the following month.
  • Be responsible for maintaining, organizing, safeguarding and keeping on file all supporting documents, authorizations, invoices and/or expense claims for every disbursement made, receipts for all money sent to CUPE National, as well as records and supporting documents for all income received by the Local Union.
    vi. Record all financial transactions in a manner acceptable to the Executive and in accordance with good accounting practices.
  • Make a full financial report to meetings of the Local Union’s Executive.
  • Make a written financial report to each regular membership meeting, detailing all income and expenditures for the period.
  • Be bonded through the master bond held by CUPE National. Any Treasurer who cannot qualify for the bond shall be disqualified from office.
  • Pay no money unless supported by a cheque requisition or expense form or request for payment duly signed by the President and one other member of the Executive as determined by the Executive. No request shall be required for payment of per capita fees to any organization to which the Local Union is affiliated.
  • Make all books available for inspection by the Trustees and/or auditors on reasonable notice. Ensure that the books are audited at least once each calendar year and within a reasonable time, respond in writing to any recommendations and concerns raised by the Trustees.
  • Provide the Trustees with any information the Trustees require to complete the audit, including forms provided by CUPE National.
  • Where required, not later than February 28th each year, furnish each member, on the forms supplied by CUPE N ational, with a statement showing the net amount of tax deductible dues paid by him during the preceding calendar year.
  • Notify all members who are one month in arrears and report to the Executive Committee all members two or more months in arrears in the payment of union dues.
  • Chair the Financial Assistance Fund committee to review applications received under the provisions of the Collective Agreement with the Employer.

Chief Steward: 

  • ensure the proper administration of the collective agreement;
  • coordinate the elections of Stewards in each department during the fall of each academic session;
  • coordinate Steward orientation, training, and activities and have copies of the Steward’s Handbook available;
  • ensure that a monthly meeting of Stewards occurs;
  • ensure that each department is duly represented by a Steward, and shall encourage the organization of the Local within each department;
  • facilitate communication among departments with the Executive Committee through the departmental Stewards;
  • handle all grievances according to the Grievance Procedure as outlined in the Collective Agreement;
  • cause adequate records of all grievances conducted by the Local to be maintained in the Local office;
  • coordinate the observers of the Local for the GAA ranking process for the various departments;
  • coordinate the Local’s membership fall orientation and work-related workshops.

12th Annual Strawberry Ceremony

12th Annual Strawberry Ceremony for Missing and Murdered Indigenous Women, Girls, Trans and Two-Spirit People

 

The Strawberry Ceremony honours the lives of missing and murdered First Nations women, girls, trans and two-spirit people.

Media and public attention to this issue has continued to grow since last year’s ceremony, but Indigenous women are still going missing and being murdered.

CUPE Ontario and the CUPE Ontario Aboriginal Council encourage all members who can to participate in this important event. Please leave your agency, institutional and organization banners at home and instead make signs in honour of Indigenous women, girls, trans and two-spirit people who have died violent and premature deaths.

WHAT: Strawberry Ceremony with Elder Wanda Whitebird
WHEN: February 14, 2017 at 12:30 pm
WHERE: Police Headquarters, 40 College Street (at Bay), Toronto

Facebook event page

PAID OPPORTUNITY: Returning Officer Needed for Upcoming Elections

We are looking for a Returning Officer to run the upcoming elections to chose the 2017-2018 executive.

This is paid opportunity. The Returning Officershall hold office for one (1) year and shall receive honoraria of $500 for the year. The Returning Officer shall be a member of the Local who is neither an officer nor a candidate for office, and shall have the full responsibility for establishing and regulating voting procedures for elections or by-elections held in the Local including, but not limited to, those for Executive Officers, Trustees, and the Bargaining Committee.

The Returning Officer shall treat information submitted in connection with their responsibilities as confidential. The Returning Officer shall determine the form of the ballot and the procedure for electronic voting or physical polling to allow opportunity for members to vote. The Returning Officer must be fair and impartial. The National Representative assigned to the Local Union shall serve as an advisor to the Returning Officer when requested by the Local Union.

Interested participants can please contact cupe3907@gmail.com to put their name forward.

NEW GA Process for Summer 2017 and Fall/Winter 2017-18

From the Graduate Funding Office:

The NEW GA process only effects those students who are defined as “Group A” and “Group B” in the collective agreement.

Group A and Group B include students who are:
– PhD years 1-5 (including Flex time)
– EdDs year 1-5
– MA year 1-2 (for SCCP, please include year 3 as well)
– MT, MED, MA-Child Studies year 1-2
*****************
Dear Graduate Students,
Over the past summer and into the fall, members of the CUPE3907 executive and senior administration at OISE held numerous meetings to discuss the process of allocating Summer Graduate Assistantships; and Fall/Winter Graduate Assistants (GA) for student outside the funded cohort.
We are delighted to announce that, as a result of these meetings, we have established a NEW process for GA allocations which will guide the process for Summer 2017 and Fall/Winter 2017-18. For more information on the terms of the memorandum of agreement, please see, Memorandum of Agreement – Appendix A: October 17, 2016 – April 30, 2018,
http://dlrssywz8ozqw.cloudfront.net/wp-content/uploads/sites/36/2016/11/CUPE3907-MOA-Appendix-A-2016-2018..pdf
In accordance with the agreement, Summer 2017 GA positions will be posted on the GA website in late March. More information regarding the application process will be available on the GA website in early March 2017. http://www.oise.utoronto.ca/oise/Current_Students/Graduate_Student_Funding/Grad_Student_Jobs/Graduate_Assistantship/index.html

Sincerely,
OISE Graduate Student Funding Office

Get Involved with CUPE 3907

We are currently seeking members to run for 3 Trustee positions, and members to join our committees. These nominations and elections will take place at the next General Membership Meeting to be held on Monday, October 17 from 11am to 1pm in room 5-220. If you are interested or have any questions please contact cupe3907@gmail.com.

Trustees:

11.1  – The Local shall have three (3) Trustees, who shall be elected by the membership. Any
member in good standing in the Local who is not a member of the Executive Committee
may be elected. The term of office for all Trustees is May 1 of the year in which their
election takes place to April 30 of the third year following. Should a Trustee position be
vacated, an election shall be held at the subsequent General Membership Meeting.
11.2  – Notwithstanding the above, there shall be an initial Trustee election in which one Trustee
shall be elected for a term of one year, one for two years and one for three years.
Elections in subsequent years shall be for a term of three years in order that the Local
retains a rotation of new and experienced Trustees.
11.3  – The Trustees shall:

  1. Act as an auditing committee on behalf of the members and audit the books and
    accounts of the Treasurer, the Recording Secretary, and the committees at least once
    every calendar year.
  2. Make a written report of their findings to the first membership meeting following the
    completion of each audit.
  3. Submit in writing to the President and Treasurer any recommendations and/or
    concerns they feel should be reviewed in order to ensure that the Local Union’s
    funds, records, and accounts are being maintained by the Recording Secretary and
    Treasurer in an organized, correct, and proper manner.
  4.  Be responsible to ensure that monies have not been paid out without proper
    constitutional or membership authorization.
  5. Ensure that proper financial reports have been given to the membership.
  6.  Audit the record of attendance.
  7. Inspect at least once a year, any stocks, bonds, securities, office furniture and
    equipment, and titles or deeds to property that may at any time be owned by the Local
    Union, and report their findings to the membership.
  8.  Send to the National Secretary-Treasurer, with a copy to the assigned Servicing
    Representative, the following documents:
    i. Completed Trustee Audit Program
    ii. Completed Trustees’ Report
    iii. Treasurer Report to the Trustees
    iv. Recommendations made to the President and Treasurer of the Local Union
    v. Treasurer’s response to recommendations
    vi. Concerns that have not been addressed by the Local Union Executive
    Committee.

Committee Members Needed for the following Committees:

COMMUNICATIONS AND OUTREACH COMMITTEE

  1. Ensure that Local By-Law requirements of adequate notice are met;
  2. Inform members of events and activities.
  3. Communicate advocacy positions taken by the membership of the Local to the larger  community through all relevant means;
  4. Produce a regular newsletter;
  5. Oversee the maintenance of the website and provide content to webmaster for posting;
  6. Peruse the media and respond to issues of relevance to the Local;
  7. Assist the Recording Secretary with assembling and producing all press releases newsletters, posters and other communication initiatives.

EDUCATION COMMITTEE

The duties of the Education Committee shall include but not be limited to the following:

  1. Determine the educational needs of the membership, stewards and executive officers and
    facilitate or direct them to the requisite training, workshop, conference or educational to
    address the learning need(s).
  2. Assist the Chair, Education and Human Rights with the publicizing of CUPE School and
    other educationals.
  3. Prepare registration forms, plan or coordinate travel plans and execute other related tasks
    to ensure that members get to educationals.
  4. Liaise with the Locals’ other committees on matters concerning human rights.
  5. To take on educational issues as directed by the Executive Committee.

BYLAW COMMITTEE

This committee will:

  1. Review the bylaws annually and make recommendations to the Executive
    Board on proposed amendments.
  2. Review any proposed amendments received from the Executive Board or
    membership of the Local Union to ensure that the amendments will conform to the
    remainder of the bylaws and the CUPE National Constitution
  3. Ensure that the Local Union’s bylaws are written in clear language, ensuring that clear language does not change the intent or meaning of the bylaws.

 

EQUITY AND HUMAN RIGHTS COMMITTEE

This committee is being revived, be a part of it to shape how your union works on social justice and equity.